Willits Community Theatre
Bulk Mailings – ensure there are adequate supplies for the task (tabs, labels, envelopes, etc.) and arrange for volunteers to stuff envelopes, tab and label the project. Complete the bulk mailing form for the post office, calculate postage, issue check and ensure that the project is mailed out.
Mail – pick up mail at the post office and sort.
Bookkeeping – enter bills, issue checks, run reports for treasurer and other Board members, make bank deposits, reconcile bank statements.
Office & Facility Supplies – ensure WCT has adequate supplies of copy paper, ink cartridges, etc. Ensure there are adequate concession supplies such as coffee, cups, paper napkins, etc., and monitor facility supplies such as toilet paper, paper towels, soap, etc.
Front Desk – check emails daily(this may be done remotely) and respond as needed or forward messages to appropriate Board member. Answer phones, check phone messages and handle accordingly.
Box Office – print tickets for special events and deliver to box office. Reconcile cash in cash boxes at the end of each performance.
Filing – maintain office files. Make use of production files to track attendance and revenue for each show, and apprise treasurer.
First Thursday – Secure sponsors for these special community outreach performances and arrange for food and beverages.
Galas and Special Events – send out invitations, arrange seating for special guests, order awards.
Volunteers – arrange for house managers and concessionaires for each performance.
Database – keep mailing list up-to-date, including entry of names generated by Brown Paper Tickets sales and other sources.